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Best Executive Assistant Cover Letter (+Full Writing Guide)

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Are you job-hunting for the position of Executive Assistant? One essential step to stand out from the crowd or competition is furnishing a great Executive Assistant cover letter to complement your resume.

In the same way, you might reference resume examples; we’ve tailored Executive Assistant cover letter examples to help you write a cover letter that best highlights your experience and qualifications.

Our proven DIY guide will help you tailor a great Executive Assistant cover letter that will wow any potential recruiter and land you interviews 3x faster. This article covers:

  1. Writing tips for an executive assistant cover letter
  2. How do I write a cover letter for an executive assistant?
  3. How to address your executive assistant cover letter?
  4. What are the roles and responsibilities of an executive assistant?
  5. What is a good cover letter for an administrative assistant?
  6. Executive assistant cover letter with no experience
  7. Creative executive assistant cover letter
  8. Senior executive assistant cover letter
  9. What are the top 3 skills of an executive assistant?
  10. Executive assistant general skills

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Writing Tips For An Executive Assistant Cover Letter

Executive assistants discharge many functions to their bosses, including scheduling meetings, answering phones, managing calendars, creating reports, and writing correspondence.

Due to the progressive nature of the industry, the selection process for an executive assistant job is getting more fierce and highly competitive.

So, keeping these factors in view and having a good understanding of how to tailor an outstanding executive assistant cover letter that effectively presents your qualifications is the surefire way to stand out from the crowd and impress potential recruiters.

Follow these three tips to write an executive assistant cover letter that will make hiring managers sit up and take notice.


1. Highlight Your Key Executive Assistant Skills

You must not take chances on highlighting your core executive assistant skills when writing your cover letter.

Skills include managing the executive’s schedule, providing clerical support, and coordinating office projects.

Ensure your cover letter highlights your administrative expertise, experience, and industry-specific skills that will set you up for success.

Here is an example; an applicant looking to apply for an executive assistant job in the finance industry would like to highlight their expertise in using accounting software.

Most importantly, for an executive assistant to be on a competitive edge, he must ensure the right balance of soft and hard skills.

Your cover letter must highlight soft skills, including detail orientation, strategic thinking, and adaptability.

While listing these skills, ensure you back them up with specific examples from your work experience to validate your claims.


Executive assistant cover letter hard skills:

  • Data entry
  • Google drive & MS office (Outlook, Word, and Excel)
  • Web conferencing software
  • Scheduling and time accounting software
  • Accounting software (QuickBooks & Sage 50 Accounting)
  • Customer relationship management (CRM) software
  • Project management software (Microsoft SharePoint, Microsoft Project, and Oracle Primavera Enterprise Project Portfolio Management)


Executive assistant cover letter soft skills:

  • Leadership
  • Decision-making
  • Time management
  • Scheduling
  • Strong organization
  • Problem-solving
  • Patience
  • Interpersonal skills
  • Communication
  • Prioritization
  • Multitasking



2. Highlight Quantifiable Achievements

While writing your executive assistant cover letter, you need to demonstrate your expertise in handling various administrative responsibilities to assure potential recruiters you’re the right candidate for the executive assistant job opening.

Highlight your quantifiable achievement by providing samples of your most impressive accomplishments as an executive assistant while including hard numbers to make your claims sound more impactful.

Examples of quantifiable achievements to highlight in your executive assistant cover letter include:

  • Justified client’s account receivable and collected $250k in the past due invoices
  • Aided President, planned conferences, conducted public relations for 140-employee ministry
  • Managed operations and coordinated logistical aspects of meetings held on campus
  • Managed all domestic and international travel reservations, slashing the company’s travel expenses by 12%
  • Assisted in establishing managed rental contracts for ministry properties

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3. End with A Killer Closing Statement

Ending your cover letter with a compelling and killer closing statement will boost your chances of getting a callback from your potential recruiter and make you look indispensable.

Are you thinking of what could be your best approach in closing your executive assistant cover letter?

I’ll tell you!

Express your passion and highlight your key strengths while including a call to action that fosters a physical meeting.

A convincing closing statement will emphasize your interest in taking up the role of an executive assistant by explaining what excites you most about the position and possibly company culture if you’ve done your research on the company.

A sincere expression of excitement for the job will signal to the employer that you have the skill and the passion for excelling in the role.

In one to two short sentences, briefly explain how your relevant skills and experience can directly benefit the company and impact its bottom line.

Express genuine gratitude to the hiring manager for their time reading your application.

Finally, sign off with a professional salutation, such as “Yours Faithfully,” or “Best Regards.”


How Do I Write A Cover Letter For An Executive Assistant?

As much as an executive assistant cover letter require some work, they offer an excellent opportunity to cover qualifications we can’t fully explain in our resumes.

Furthermore, they help personalize job applicants, enabling them to come across more as real people to potential employers.

If you neglect an executive assistant cover letter with the thought that nobody will read it, you might miss a chance to land the job.

Take advantage of a cover letter’s full potential; follow these simple steps below to craft an outstanding cover letter yourself.

While you read on, you’ll find advice on formatting, reviewing, and researching executive assistant cover letters.

You will also see our tailored samples, which you can copy and adapt to your personal administrative assistant cover letter.

1. Include A Salutation

Include A Salutation


How To Address Your Executive Assistant Cover Letter

Figure out the name of the hiring manager or potential recruiter.

This small detail makes a huge difference. It makes your cover letter seem less formulaic and shows the hiring manager that you care about this opportunity enough to figure out who to write to.

Can’t find the HR manager’s name? Proceed with another manager’s name.

Peruse the company’s employee roster and make an educated guess on who will be reading your cover letter.

Even if you’re incorrect, it’s better than using “To whom it may concern.” If you can’t find an employee’s name, you can also address the HR (for example, “Dear HR Manager”).

Use “Dear” and their formal title. Use the hiring manager’s proper title, like Mr., Ms., or Dr.

If you can’t tell from their name what the manager’s gender is, address it to their full name.You can conclude with a comma or semi-colon. Ending the salutation with a comma is typically acceptable.

Opt for a semi-colon if you want your letter to be more formal.


2. Write The First Paragraph of Your Executive Assistant Cover Letter

This is where you will mention the Executive Assistant job for which you’re applying and how you found the job advertisement. It only needs to be 1 to 2 sentences in length.

Here is an example below:

Mention your interest


3. Write The Body Paragraphs of Your Executive Assistant Cover Letter

Most executive assistant cover letters will only have 1 to 3 body paragraphs. You don’t want to overwhelm the hiring manager or use up a great deal of their time.

Here is an example below:

Mention your relevant experience/qualification

Ensure You Talk About…

  • Why you’re a qualified candidate for the executive assistant role
  • What work experience you have that fits the executive assistant job requirements
  • Why you want to work for this company specifically
  • What tangible actions and improvements you could make in this role

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4. Write The Final Paragraph of Your Executive Assistant Cover Letter

This will be where you conclude and discuss on how you will proceed with the application. Your final paragraph is your chance to wrap up your letter, focusing on why you’d be great in this position.

You’ll also talk about how you’ll proceed with your application before thanking the manager for their time and closing off.

Wrapping Up the Cover Letter

  • Emphasize why you’re a perfect fit. Wrap up your qualifications in one succinct sentence to remind the manager why you’re the right person to hire.
  • Discuss what you’ll do next. If you plan on following up with the hiring manager in a week or two, include a specific date. Otherwise, just say that you look forward to interviewing for the position and discussing your qualifications further.
  • Give your contact information. Include your email address and phone number to ensure the recruiter can easily get in touch with you.
  • Mention any attachments you’ve included. This could be references, a resume, your portfolio, or other requested materials.
  • Thank the HR for their time and consideration. Say something like, “Thank you very much for your time and I look forward to speaking with you soon.”
Thank them, provide your contact


5. End Your Cover Letter with A Respectful Closing Statement

“Faithfully” or “Sincerely” are both common options. Also, since you won’t be able to sign your email, wrap up the letter by typing your full name.

End Your Cover Letter with A Respectful Closing Statement


What Are The Roles And Responsibilities For An Executive Assistant?

Let’s take a dive into the key requirements, duties, responsibilities, and skills that should be in an executive assistant job description.


Executive Assistant Job Description

Job function of an executive assistant commonly involves performing basic bookkeeping tasks, answering phones, making travel arrangements, preparing reports, filing and organizing documents, recording meeting minutes, and screening visitors.

Below is an executive assistant job description template you can use to identify relevant keywords that will help you tailor an outstanding ATS-compliant executive assistant cover letter for submission to potential recruiters.

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Executive Assistant Job Description Template
We are looking for a new executive assistant to support our executive team. You will manage mostly business-related tasks for the team such as creating reports, organizing travel and accommodation, taking minutes, and other organizational tasks.

To handle this role properly you should have a detailed understanding of the full Microsoft Office suite, be extremely fast at solving problems and have experience as an executive or administrative assistant in the past.

Executive Assistant Responsibilities
> Preparing financial statements, reports, memos, invoices letters, and other documents.
> Answering phones and routing calls to the correct person or taking messages.
> Handling basic bookkeeping tasks.
> Filing and retrieving corporate records, documents, and reports.
> Researching and conducting data to prepare documents for review and presentation by boards of directors, committees, and executives.
> Helping prepare for meetings.
> Accurately recording minutes from meetings.
> Greeting visitors and deciding if they should be able to meet with executives.
> Using various software, including word processing, spreadsheets, databases, and presentation software.
> Reading and analyzing incoming memos, submissions, and distributing them as needed.
> Making travel arrangements for executives.
> Performing office duties that include ordering supplies and managing a records database.
> Experience as a virtual assistant.
> Opening, sorting and distributing incoming faxes, emails, and other correspondence.
> Provide general administrative support.

Executive Assistant Requirements:
> Proven experience as an executive assistant or other relevant administrative support experience.
> In-depth understanding of entire MS Office suite.
> High school diploma.
> Ability to organize a daily workload by priorities.
> Must be able to meet deadlines in a fast-paced quickly changing environment.
> A proactive approach to problem-solving with strong decision-making skills.
> Professional level verbal and written communications skills.


What Is A Good Cover Letter For An Administrative Assistant?

Are you an individual who’s friendly, professional, and very organized? These are outstanding traits for the position of administrative assistant.

However, before you tender that application, you need to tailor an outstanding cover letter that aligns your administrative assistant skills with what hiring managers are looking for.

These three tips for writing an administrative assistant cover letter will help you catch their attention. Here you go!


1. Highlight Administrative Assistant Skills

The typical job function of an administrative assistant encompasses answering the telephone, scheduling appointments, and organizing paperwork.

Therefore, an ideal cover letter should highlight strong administrative experience, technical proficiency, and soft follow-up skills like organizational and time management skills.

While administrative assistant responsibilities may vary based on the industry, your cover letter should furnish the technical skills required to excel in the role.

Here is an example; Knowing MEDITECH software becomes an asset when applying to a medical office.


Top administrative assistant hard skills:

  • Phone etiquette
  • Data entry
  • Inventory management
  • Billing and record-keeping
  • Accounting software (Intuit QuickBooks and Sage 50 Accounting)
  • Scheduling software
  • Google Drive and Microsoft Office
  • Customer relationship (CRM) software (Salesforce)
  • Enterprise resource planning (ERP) software (Microsoft Dynamics, SAP, and Oracle JD Edwards EnterpriseOne)
  • Project management software (Microsoft SharePoint, Microsoft Project, and Confluence)


Top administrative assistant soft skills in high demand:

  • People skills
  • Interpersonal skills
  • Communication skills
  • Attention to detail
  • Multitasking
  • Prioritization
  • Collaboration
  • Problem-solving skills
  • Customer service skills


2. Emphasize Your Prioritization Skills

The administrative staff continues to strive to ensure an efficient daily operation while leaving a positive impression on visitors.

Employers seek applicants with excellent multitasking and prioritization ability to manage competing priorities which range from greeting visitors to performing routine clerical work.

Your administrative assistant cover letter should emphasize your prioritization skills to show employers you can handle the demands of a busy office.


3. End with A Convincing Closing Statement

The technical requirements for an administrative assistant role vary largely depending on the level of expertise employers are looking for, ranging from a degree in business administration or administrative certifications to complete zero experience.

Take advantage of utilizing a convincing closing statement on your administrative assistant cover letter to memorably increase your chances of landing an interview.

Follow these simple steps below to craft a convincing closing statement:

Emphasize your interest in the job. Reiterate what excites you the most about the opportunity, so employers can recognize that you have the right skills and the passion for excelling.

List your key strengths. As you highlight your key strengths as an administrative assistant, focus on how your skills and experience will directly impact the company’s bottom line.

Include a call to action. A call to action will encourage the hiring manager to get in touch so you can further discuss your qualifications.

Thank the hiring manager: A simple thanks to the hiring manager for taking the time to review your job application can show how much you value your time which can be added to your portfolio.

End your cover letter with “Sincerely” or “Best Regards.” 


Administrative Assistant Cover Letter Example

Dear HR Manager,

I am writing in response to the classified ad you posted seeking to fill the Administrative Assistant position with your esteemed company. Please consider this letter and my attached resume to indicate my interest in this position.

I am equipped with a Bachelor of Arts degree in Communications from Central State University.
As a current employee with the National Park Service, I am well versed in the nuances of extensive administrative functions. I offer significant abilities and experience in confidentiality of documents, organizing, prioritizing, and detailed preparation of reports and projects.

I always have a positive attitude because I believe that negativity in any area of life is just useless and detrimental to what can be accomplished. I consider myself to be highly organized and capable of taking on the tasks listed in your ad. I am confident to become a great addition to your team and believe that I could learn a lot as well.

From developing office policies, coordinating schedules and travel, and performing basic bookkeeping tasks, I adeptly manage and complete high-volume of responsibilities while simultaneously delivering outstanding customer service.

Other qualities that I possess, which may not be readily apparent from my resume include integrity, intelligence and high energy, along with a diverse background in community relations within the DC Metropolitan area.

I am one who embraces creativity, new ideas and able to work in fast-paced environments. My ultimate career goal is to grow with a company that is passionate about what they do, works above and beyond for their clients, and is well known for their explicit services.

I believe I would be an immense asset to your team and look forward to hearing from you to discuss how I may contribute to your goals. Please review my resume and accept this letter as an introduction to my skills and background. For a more detailed presentation of my offerings, feel free to contact me at your earliest convenience to schedule a conference. Thank you in advance for your consideration and I look forward to our conversation.

Sincerely,

DAYA GOOD

Note: The example above is for demonstrative purposes only. If you need a unique Cover Letter, please proceed to our Cover Letter specialists.

This administrative industry accepts only the best written cover letters. Let our expert cover letter writers prove your compliance with ease. Get Started!


Executive Assistant Cover Letter With No Experience

Writing an executive assistant cover letter with no experience involves providing the prospective employer with valuable information about the relevant skills and abilities you have as an applicant.

You’ll have to showcase your passion and demonstrate why hiring you is a smart decision.  

Follow these simple steps to learn how you can write an Executive Assistant Cover Letter with No Experience;

  • Write about 3-4 paragraphs and include bullet points containing your qualifications, passion, and knowledge
  • Since you have no prior experience, you should focus on your transferable skills as an executive assistant
  • Emphasize a strong relevance between your qualifications and the employer’s needs
  • Write in a tone that compliments the attached resume
  • Identify your key potential that will help you contribute to the company bottom-line


Checkout the sample cover letter below to guide you further:


Creative Executive Assistant Cover Letter (No Experience)

Dear Mr. Shore,

As a highly organized and motivated individual, I am excited to apply for an Executive Assistant position at Toyota Motors. While my executive support and office management skills closely complement your job description, I feel confident that I can exceed your expectations for this role.

Highlights of my qualifications include:

> Demonstrated proficiency in processing information through transcribing, formatting, retrieving, and text transferring
> Customer service-oriented approach with exceptional communication skills and ample knowledge of front desk protocols
> Excellent skills in operating all kinds of office-based computerized databases
> Solid knowledge of MS Word, Excel, and PowerPoint
> Detail-oriented individual, capable of taking and delivering accurate instructions

I am passionate about working in a team-oriented environment to meet and exceed the goals of my employer.

The attached resume details my relevant skills and knowledge. I would welcome an opportunity to meet with you at your earliest convenience to discuss my candidacy in detail.

Thank you for your time and consideration.

Sincerely,

Anas John

Note: The example above is for demonstrative purposes only. If you need a unique Cover Letter, please proceed to our Cover Letter specialists.

This administrative industry accepts only the best written cover letters. Let our expert cover letter writers prove your compliance with ease.


Senior Executive Assistant Cover Letter

Do you think you have the skills and experience to advance your assistant career into a senior executive assistant?

In this section, we’ll be giving free tips and tricks on how you can create a good cover letter for a senior executive assistant position.

The senior executive assistant cover letter requires intense multitasking and high responsibility, which is what you need to focus on when tailoring your cover letter.

We have curated a list of tips to guide you in writing an outstanding senior executive assistant cover letter that makes a great impression on hiring managers.

  • With a complete understanding of your main tasks, which are to organize your boss’s activities and ensure meetings, presentations, flights, and other tasks are completed on time, you should highlight in your cover letter that you have excellent planning skills and can easily cope with unplanned delays.
  • Never showcase yourself as a disorganized individual, as the company’s success will depend mainly on your organizational skills. It would be best if you had emphasized this virtue and let the employer know you are highly dependable.
  • The senior executive assistant develops various office reports, and in some large companies, they are involved in creating accounting statements. Demonstrating your analytical and good technical skills will be a great plus.
  • If you cannot furnish clear documentation, this will lead to failure. Your letter should have a proper format showing how well you do paperwork and how great you are with record keeping.
  • Your excellent communication and personnel management skills will aid you in supervising junior staff. Therefore, highlight this. Letting the employer know you were able to create an effective strategy for interacting with employees at your previous place of work will give your application a competitive edge.
  • Never make a huge mistake of showcasing yourself as an introvert, as this position involves contact with a wide range of people. Your letter should show that you are an open and highly personable individual.

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Sample Cover Letter for A Senior Executive Assistant Position

Dear Michael,

I am writing in response to the classified ad you posted seeking to fill the position of a Senior Executive Assistant with your esteemed company. Please consider this letter and my attached resume to indicate my interest in this position.

Throughout my experience, I have maintained the highest performance standards within a diverse range of administrative functions, and I bring extensive proficiency in C-level administrative support, as well as entrepreneurial experience in handling all aspects of office management.

I am equipped with matchless expertise in coordinating and leading administrative and operational functions for senior-level staff and department directors. Backed by superior communication and multitasking capabilities, I excel at demonstrating exceptional organizational and time-management skills while consistently driving optimal office efficiency and success.

Highlights of my qualification include:

> Organizing all team reservations, which led to slashing the company’s travel expenses by 13%
> Preparing company monthly reports, business plan, and development strategy, leading to an increase in annual profit by 10%
> Training executive assistants and secretaries on internal processes, and coordinating their efforts to manage the executive team effectively
> Organizing business meetings of over 400 people, including booking a facility, flight tickets, accommodation, and handouts

Personally, committed to continued growth and excellence, I have the drive, energy, vision, and implementation skills to make a positive difference to your company.

Please review my resume and accept this letter as an introduction to my skills and background. For a more detailed presentation of my offerings, feel free to contact me at your earliest convenience to schedule a conference. Thank you in advance for your consideration and I look forward to our conversation.

Sincerely,

Annastesia Harris

Note: The example above is for demonstrative purposes only. If you need a unique Cover Letter, please proceed to our Cover Letter Specialists.

This administrative industry accepts only the best written cover letters. Let our expert cover letter writers prove your compliance with ease.


What Are The Top 3 Skills Of An Executive Assistant?

What makes every successful executive is a hardworking and talented Executive Assistant. 

These professionals discharge extensive functions for an executive. Below are the top 3 skills of an executive assistant:

1. Excellent Communication Skills

An Executive Assistant’s (EA) most important skill is their ability to demonstrate excellent communication skills concisely and positively, creating a good image of the company and the executive they represent.

A significant part of an EA’s job is creating letters, writing memos, and recording meeting minutes; their grasp of grammar, spelling, and punctuation must be superb.

Another excellent quality of an Executive Assistant is their ability to utilize excellent communication skills in networking with executives and supporting the team while conducting business.

Furthermore, an executive assistant must possess active listening skills to help them listen to client concerns, ask questions, and diplomatically share those concerns.

2. Exceptional Organizational Skills

The best Executive Assistants typically work in a fast-paced environment and are responsible for organizing company operations and supporting company executives.

They must be able to multitask in a highly organized fashion. 

They must also be responsive and efficiently prioritize and complete tasks, such as scheduling conferences, tracking meetings, booking travel, and preparing reports and documents.

3. Unmatched Professionalism

Professionalism is a must-have quality in an Executive Assistant.

These professionals must regularly interact with all levels of an organization, from the support staff to the CEO to the nightly cleaning crew.

They must stay clear of organizational politics and any form of gossip in the workplace.

Very importantly, confidentiality is a non-negotiable trait that ranks at the top of the must-haves for this role. 

The ideal EA works tirelessly to ensure they reach and exceed their goals. 


20 Executive Assistant General Skills

From persuasion to attention to detail, here is a list of skills every executive assistant should possess:

  1. Organizational skills
  2. Multitasking
  3. Time management
  4. Communication skills
  5. Data entry
  6. People skills
  7. Persuasion
  8. Problem-solving
  9. Composure
  10.  Decision making
  11. Technical savvy
  12. Tenacity
  13. Discretion
  14. Event coordination
  15. Leadership
  16. Detail-orientation
  17. Adaptability
  18. Travel coordination
  19. Attention to detail
  20. Humility

Do you have any question(s) or need further help writing your cover letter?

Let our expert cover letter writers furnish an outstanding cover letter that will open interview doors and get you the job of your dream.

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